The positions described here are positions that are specified in the Council Charter. The duties for each position are set forth by the Council.
The Council of the Baptized (Council) shall receive concerns of conscience about Church policies and practices (Topics) from the people of the Archdiocese of St. Paul and Minneapolis, deliberate prayerfully on them, and issue statements (Statements) to facilitate communication among the people and between the people and the official Archdiocesan leadership
Overview of Council Positions:
1) Executive Committee:The Executive Committee will oversee and direct the work of the Council and preside at its monthly meetings.
2) Executive Secretary: The Executive Secretary will be responsible for scheduling and notices.
3) Submissions Committee: The Submissions Committee analyzes the Topics presented for their relation to each other and how they may be presented and frames the Topic for the Council’s consideration in setting its agenda.
4) Topic Research/Drafting Committees: Each Research/Drafting committee volunteers for one Topic on the Council’s agenda, does the research, and drafts a Statement
5) Publications Committee: The Publication Committee will be available for guidance and direction in the drafting of Statements.
II. F. Member Qualifications:
Each member shall be a thoughtful, open-minded person, willing to support the purposes of the Council.
Duties of a Council of the Baptized Member:
1) volunteer for at least one Topic Research/Drafting Committee per year
2) attend monthly meeting for which preparation will be necessary
3) communicate the work of the Council to people in his/her quadrant
4) consider serving on the Executive Committee
5) consider serving on the Submission Committee
II. D.Council Leadership
The Council shall elect a 3 member Executive Committee from its membership.The Executive Committee shall be responsible for the work of the Council.
Duties of the Executive Committee:
1) consult with other Council members and set the agenda for the Council’s deliberations
2) oversee the work of the Executive Secretary
3) oversee the work of the Submissions Committee
4) oversee the work of the Support Offices
5) convene and chair the monthly Council meetings
6) hold regular information meetings with the Support Office staff
7) communicate with the office of the Archbishop
The Council shall be administered as follows:
A. Executive Secretary
The Executive Committee shall engage the services of an Executive Secretary.The Executive Secretary shall be an employee or a volunteer.Initially, the Executive Secretary shall be a person who is fully conversant with the vision of CCCR/ACT and the spirit of Vatican II and be willing to work collegially with CCCR/ACT.
The number of hours per week required to do the administrative work of the Council shall be determined by the Executive Committee from time to time.
Duties of the Executive Secretary
1) receive and log-in all the Topics from the people
2) report the Topic log to the Executive Committee and publish it on a regular schedule
3) transmit Topics to the Submissions Committee
4) schedule the processing of Topics for Statements through committee and onto the Councilschedule for deliberation and into publication
5) keep records and files on all work in progress and work completed
6) coordinate the work of the Council Administrative Offices that report to the ExecutiveCommittee and act as liaison for them
7) schedule and find venues for meetings
8) attend meetings of the Council and Executive Committee in a non-voting capacity
I. A. Submission of Topics
2. A designated committee will tabulate and categorize the Topics, which will then be prioritized by the Council as a whole. The Council will decide which Topics to consider immediately, which to defer, and which Topics they will not address.
Duties of the Submissions Committee:
1) receive submitted Topics and Proposals from the Executive Secretary
2) sort the Topics and Proposals into categories with the following considerations:
a)What subject matter is involved?
b)Is it of interest to the whole Archdiocese, important, broad in scope?
c)Should it be combined with others or given a Statementof its own?
d)Is addressing it a good use of resources?
e)Is it within the mission and goals of the Council?
f)What is the frequency of submission of each Topic or proposal ?
g)Is timeliness a factor to be considered?
3) frame the Topic and deliver Topics and Proposals to the Executive Committee for their inclusion in the Council’s agenda
Duties of the Topic Research/Drafting Committees:
1) receive the Topic as framed by Council and set on its agenda
2) discuss the matter and scope of the Topic, do the research and hold hearings on the lived experience of the people
3) decide what kind of a Statement is required to address the concern
A. If the topic involves a disputed question within the local church, the Committee may decide to issue either a Position Statement(2 pages) or a more expandedPosition Paper(6-8 pages).Considerations in constructing either the Statement or the Paper:
1) What is the concern to be addressed? What is the purpose of the statement?
2) What is the position the Committee believes the Council should take?
3) What is the context of the question?(history, rationale, identification of the problem, contribution of this position to the solution of the problem)
4) What are the chief supportive documents, definitions?
5) What is the position of the opposition?Does it have justification?
6) Recommendations: who does what?when?
B. If the topic involves the establishment of a structure within the Archdiocese to address the people’s concern, the Committee may decide to issue a Statement of Authorization.
1) What is the concern to be addressed?
2) What is the context of the concern? (rationale, problem, contribution to solution)
3) What are the chief supportive documents, definitions”
4) What is the structural mechanism to be established to address the concern? Specify the structural components and procedures envisioned for its operation.
5) Who will be responsible for implementation? Can the people implement the change themselves or do they have to influence an official decision-maker?
6) How will it be implemented?What are the costs? How will it be funded?
4) draft Statement and consult with Publication Office
5) present Statement to the Executive Committee for approval by the Council
6) be available for consultation during publication process by the Publication Office as well as during the dissemination process by the Media Communications Office
7) select one or more members from the committee to be available as spokespeople for the Statement.
Duties of the Publications Office:
1) prepare the necessary forms and style manuals for consistency
2) advise Topic Drafting Committees in their work
3) receive Council-approved Statements
4) edit and prepare Statement manuscripts for printing
5) oversee the printing and production of Statements
6) collaborate with Media Communications Committee in timing of publication